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Intuit QuickBooks helps micro, small and medium business owners run their business efficiently without worrying about the debits and credits of accounting entries However, to use QuickBooks effectively, you still need to understand how Intuit  QuickBooks is structured,  how its file work, how to navigate in the system to do tasks and how to retrieve  information about your business. In this chapter you will explore the world of accounting and then you’ll learn some of the basics of the QuickBooks program.

Course Benefits

  • Plan a chart of accounts to produce reports in the format you will need
  • Set up customer and supplier records, and process invoices to them
  • Deal with receipts and payments, bank, cash and credit card transaction
  • Process accruals and pre-payments
  • Produce standard financial management reports
  • Reconcile your bank account
  • Set up a Quickbooks company to deal with your accounts
  • Set up the company information and enter theopening balances
  • Work with your chart of accounts
  • Set up and maintain your Customer and Vendor accounts
  • Set up employee records & payroll items that you need
  • Write a Payroll cheque       
  • Create invoices and statements
  • Deal with money received by your company & entering and paying of bills
  • Process other bank payments and receipts and petty cash
  • View information on basic accounts reports
  • Understand the significance of the reporting structure
  • Use the reports more fully to filter and customize to your own needs 
  • Set up and use the reminders within Quickbooks
  • Get an overview of payroll tracking on Quickbooks

Course Contents


  • Rules of Debit & Credit
  • Introduction to Intuit QuickBooks 
  • Create a company 
  • Charts of account
  • Make general journal entries
  • Multicurrency Setup 
  • Vendor’s center
  • Customer center
  • Inventory part
  • Non Inventory part 
  • Create purchase order
  • Receive items and enter bill
  • Receive items
  • Enter bill for received items
  • Pay bills
  • Enter Bills 
  • Adjust Quantity / Value on hand
  • Physical inventory worksheet
  • Build Assemblies
  • Create Estimates
  • Create Invoice
  • Receive payments
  • Make deposit
  • Create Sales orders 
  • Sales Order fulfillment Worksheet
  • Enter sales receipts
  • Enter Statement charges
  • Create statements
  • Assess finance charges
  • Create Credit memos / Refunds
  • Time/Enter single Activity
  • Use weekly Timesheet
  • Change Item price 
  • Company Snapshot
  • Company information
  • Set Up Users
  • Sharing QuickBooks Database 
  • Change your Password
  • Set closing date
  • Budgeting
  • To do list
  • Reminders
  • Enter vehicle mileage
  • Prepare letters with envelopes
  • Favorites
  • Fixed asset  
  • Depreciation 
  • Salary Payment  
  • Find Employee
  • Make Deposit
  • Transfer Funds
  • Bank Reconcile
  • Company & Financial Reports 
  • Customer & Receivable Reports
  • Sales Reports
  • Vendors & payables Reports
  • Purchase Reports
  • Inventory Reports
  • Create Backup
  • Switch to Multi – user Mode
  • Import
  • Export
  • Host Multi – user Access
  • Verify Data
  • Rebuilt Data
  • Condense data

Computerized Accounting



Graphic Design








Class Timings

Monday – Friday: 07:00AM – 08:00PM
Saturday: 08:00AM – 01:00PM
Sunday: Closed

About Montech

As one of Kenya's leading tertiary education providers, Montech offers a personalised experience enhanced by world-class programs and innovative digital engagement. We lead by creating opportunities to live and work in a connected, evolving world.


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